FAQ Platform

Yes. Obtaining all grades and course credits in the USOSweb system is a prerequisite for taking the diploma exam (§ 63, section 1, point 1 of the Study Regulations). Keep these key rules in mind:

• Verification: Before beginning the graduation process, check USOSweb to ensure that all courses in your degree program have been completed.
• Data migration time: Please note that grades entered by the instructor are visible to BOS staff only the following day. This is because data migration in the USOS system occurs overnight.
• Steps to follow: All entries must be complete before you register your thesis.

Important tip: Do not wait until the last minute to check your grades. If an entry is missing for a course you have already passed, contact the instructor immediately.

The title page is the face of your thesis, so it must be prepared in accordance with the strict guidelines of Adam Mickiewicz University (AMU). The title page should include the following elements:

• Full name of the university: Adam Mickiewicz University in Poznań.
• Organizational unit: Name of the faculty and institute, department, or division.
• Type of thesis: Clearly state whether it is a bachelor’s, engineering, or master’s thesis.
• Information about the program: Field of study and specialization.
• Thesis title: Must be provided in two languages: Polish and English.
• Author information: First name(s), last name, and student ID number.
• Supervisor’s details: Academic title or degree, and the first and last name of the thesis advisor.
• Date: The year in which the thesis was completed.

Important regional notes:

For students of the Ogrody Campus: Please note that in your case, the title page must also include the supervisor’s physical signature.

 

In most other offices (over 94% of units), the standard template is identical; however, we always recommend downloading the current template from your department’s website to avoid editorial errors.

These deadlines are strict and must be met to ensure the continuity of your studies. If you do not upload your thesis to the APD system by the deadline, you must be prepared for the following steps:

• Dismissal procedure: The university initiates the procedure to remove you from the student roster. The reason is failure to submit your thesis on time or failure to pass the thesis seminar, which results in a failed academic year.
• Fallback option: If you know you will not meet the deadline, you can submit an request to repeat the seminar in the next academic year via the USOSweb system. This will allow you to retain your student status and complete your thesis at a later date.

Failure to take the exam on the first date does not result in automatic withdrawal, but requires specific steps to be taken. The standard procedure is as follows:

• Second date: The Dean sets a second exam date, which is considered final.
• Regarding excuses: It’s worth remembering best practices: if you know you won’t be able to make it to the exam, send an excuse from your student email (@st.amu.edu.pl) to BOS. Do this before the exam or immediately after the reason for your absence has been resolved.
  
  Procedural differences depending on the department:

Although in most offices the Dean sets a new date, there are exceptions you need to be aware of:

The naming convention for PDF files must meet the system’s strict technical requirements in order to pass verification. When preparing the file, follow these guidelines:

• No diacritical marks: The file name must not contain Polish characters (e.g., use “a, c, l, o, s, z, z” instead of “ą, ć, ł, ó, ś, ź, ż”).
• Limitation on punctuation marks: The file name must not contain periods—the only exception is the period separating the name from the extension (e.g., Master’s_Thesis.pdf).
• Extension format: The file extension must be written in lowercase letters: .pdf.
• Clarity: It is recommended to use underscores _ instead of spaces, which increases the file’s stability in IT systems.

Example of a correct name: ✅ Bachelor_Thesis_Jan_Kowalski.pdf

Example of an incorrect name: ❌ Thesis.Master.Yellow.Goose.Self.PDF (contains Polish characters, periods within the name, and uppercase letters in the extension).

No. Currently, the thesis file itself (i.e., within the text document or PDF) should no longer include the declaration of originality or the statement confirming that the electronic version matches the printed version.

The entire procedure takes place digitally in the APD system:

• Electronic approval: Instead of signing a paper document or scanning it into a file, you approve the declaration directly in the APD system interface when submitting your thesis.
• Legal validity: Clicking the appropriate field in the system is equivalent to signing the declaration and is legally binding.

In accordance with the general regulations of Adam Mickiewicz University in Poznań, the final examination should take place no later than three months after the thesis is submitted via the APD system.

However, it is worth knowing what happens “behind the scenes” during this time:

• JSA Report: First, the thesis must be checked by the Unified Anti-Plagiarism System (JSA).
• Supervisor’s Approval: The supervisor must accept the report and issue a grade (review).
• Review: A second review (provided by a reviewer) must also appear in the system before the defense.

Yes. All materials that are an integral part of your thesis but do not fit in the main PDF file must be uploaded to the APD system.

To do this correctly, follow the guidelines below:

• Archive format: All attachments must be compressed into a single archive file (preferably in the common .zip format).
• File limit: The APD system allows you to upload the main thesis file and additional files with attachments. If you have many documents, do not upload them individually—compress them into a single package.
• Naming: Remember that the name of the archive file (as well as the PDF file containing your work) should not contain Polish characters, spaces, or unnecessary periods.

Yes. Immediately after passing your final exam, you can request a certificate of completion. This document serves as full proof of your education until you receive your original diploma.

Key information:

• Issuance date: The certificate is usually available immediately or within a few days of the defense, as soon as the exam result is recorded in the USOS system.
• Validity: This document includes information about the date of the defense, the professional degree obtained, and the final grade.
• Where to pick it up: The certificate is issued by your respective Student Services Office (BOS).

The standard processing time for your diploma is up to 30 days from the date of your defense. However, you don’t have to guess whether the document has been signed yet—you can check this yourself in the system.

Where can you find this information? All information regarding the status of your document is available in the USOSweb system. To check it:

1. Log in to your account.
2. Go to the “For Students” tab .
3. Select the “Diplomas” section .

There you will find detailed information about the date from which your diploma is available for pickup at your Student Services Office (BOS).

Receiving a failing grade does not mean the end of your academic journey, but it does require you to take a makeup exam. According to the general rules:

• Second date: A new exam date is set, which is considered final.
• Decision-making authority: In most departments, the Dean sets the date for the retake.

Procedural differences (your department may have different rules):

Depending on which faculty you are studying at, the process for scheduling a retake may vary:

The rules for scheduling a retake are clearly outlined in the regulations and depend on the date of your first attempt (or the scheduled date on which you were absent without a valid excuse).

The retake exam takes place within the following “time window”:

• At the earliest: 1 month after the date of the first exam.
• Latest: no later than 3 months after the date of the first exam.

Why is this the case?

This period is intended to allow you additional time to prepare your answers or fill in any knowledge gaps identified by the exam committee during your first attempt.

No. Currently, Adam Mickiewicz University in Poznań no longer requires students to submit a photo for their diploma.

In accordance with the rules in effect at our University, the final grade point average is the arithmetic mean of all grades earned throughout the entire course of study.

This means that the following are taken into account:

• Exam grades.
• Grades from coursework (seminars, tutorials, labs, proseminars, etc.).

Key information:

• Arithmetic mean: UAM uses the arithmetic mean, not the weighted mean. This means that each grade has the same weight, regardless of the number of ECTS credits assigned to a given course.
• All stages: Grades from the entire period of study (all semesters) are included in the average.

In most cases, registration is done independently through the USOSweb system. The navigation path is as follows:

• For courses: For students -> Registration -> Course registration
• For exams: For students -> Registration -> Exam registration
• For courses (credit-based): For students -> Registration -> Credit-based registrations

Important: Is your department an exception?

As many as 1/3 of the service offices use different procedures. Check if your unit is on the list below:

The exact end (and start) date for a given registration is always listed in its description directly in the USOSweb system. To check it, log in and go to the appropriate section under the “For Students” tab :

• Major Courses: For Students -> Registration -> Course Registration
• Exams: For Students -> Registration -> Exam Registration
• Language courses, PE: For students -> Registration -> Token-based registrations

The general rule is simple: you must register for all courses that are required for your stage of study.

1. Required courses: All courses that the system displays as required for a given semester according to your study program.
2. Elective courses: You must select a number of these that meets the requirements of your program (both in terms of the number of courses and ECTS credits).

Important exceptions – check with your department!

The procedure isn’t the same everywhere. Take note if you’re studying at one of the following locations:

If you encounter an issue due to capacity limits, your next steps will depend on your department. In most cases, if your department does not have a specific pathway listed below, you should go directly to your Departmental Service Office (DSO).

Where to seek help?

The process for dropping a course depends on whether the registration "cart" is still open:

• During registration: If the registration period for a given course is still open, you can unregister yourself with a single click in the USOSweb system (For Students tab -> My Registrations).
• After registration has ended: This is where things get complicated. You can no longer do this yourself with a single click and must go through the administrative process.

Where can you find help after registration closes?

Check your department:

The main reason is that enrollment in courses (especially electives) is limited by the number of spots allocated to your specific degree program. In other words, the program sets a limit on the number of credits or courses you can take in a given semester, and the system ensures that you do not exceed it.

However, it’s worth noting that there is some flexibility at our university in this regard:

• General rule: Most departments adhere strictly to the limit set by the study program.
• Collegium Historicum: Here, the only restriction is usually the limit on the number of spots for a specific course—if there are open seats (even virtual ones), you can try to add yourself to the list.
• Collegium Maius: In this college, students have the most freedom, as the office states there are no top-down restrictions on registration.

What should you keep in mind?

1. Elective courses become required: Remember that once you manage to register for your dream elective, it becomes a required course for you to pass.
2. Registration requirement: You are required to register for all required courses and the number of electives required by your degree program.
3. Gniezno and Piła: If you are a student in Gniezno or Piła, the process works differently (often coordinators add students to groups or this is done via forms), so the system limits in USOS may not apply to you in the same way.

The main reason is that registration for a given course may be limited to only certain sections due to the division into groups. In this model, the system “sees” only part of your schedule, and once registration is complete, students are automatically enrolled in the remaining courses according to their selections.

It is worth noting, however, that this situation depends on your department, as many administrative offices follow different procedures. Here is how it works in specific departments:

• Automatic approach: At the Faculty of Pedagogy and Arts, courses without group divisions are automatically added by staff. Similarly, at Collegium Maius, groups for modular courses (continuations) are automatically assigned, and students are enrolled in seminars based on their advisors’ lists.
• Full visibility: At the Collegium Historicum, Chemicum, Politicum and Rubrum, you should be able to see all courses and register for them on your own.
• Specific to Gniezno: In this unit, this issue does not arise at all (not applicable).

What to do if courses are missing?

1. Check the study program: Make sure the course in question is supposed to be available this specific semester.
2. Contact the appropriate person: Seek assistance from the USOS system coordinator.
3. Be patient (sometimes): If your department uses a “course assignment” model after registration, missing courses will only appear in the system after group registration has closed.

Remember that timely registration for classes is your responsibility under the Academic Regulations. If you have any doubts about the course completion requirements, you can always consult the syllabus, which should be published before the start of the academic year.

The process for registering for prerequisite courses (also known as repeat courses) varies by faculty, as the procedure differs across most offices. Below you will find detailed instructions for each unit:

• Ogrody Campus: Registration takes place through the Faculty Service Office (BOW).
• Faculty of Educational Studies: These courses are referred to as “repeat courses.” To register, please visit the Student Services Office (BOS).
• Collegium Geographicum: Registration is performed by a BOS staff member after the student pays the fee for the repeated course.
• Collegium Biologicum: The student must come in person to the BOS office, where staff will enter the information into the system.
• Faculty of Pedagogy and Arts: A BOS staff member adds and registers the courses after the student obtains the Vice Dean’s approval for conditional completion of the academic year.
• Collegium Heliodori Święcicki: Use the registration form provided by the USOS coordinators—they will handle the registration.
• Collegium Mathematicum: Registration can be done independently in the USOSweb system or by contacting BOS.
• Collegium Politicum: For full-time studies, students register independently, while for part-time studies, the USOS Coordinator handles the registration.
• Collegium Maius: Students must contact the USOS Coordinator (full-time programs) or the BOS (part-time programs).
• Collegium Chemicum: Registration is handled by the USOS Coordinator.
• Collegium Adalbertinum: Registration is performed by a BOS or BOW staff member.
• Collegium Novum: This procedure is handled by USOS coordinators at individual units.
• Gniezno / Piła: According to information from these units, registration for prerequisite courses does not apply to them or is not conducted in this form.

Good to know: According to the AMU Study Regulations, the Dean may allow a student to repeat courses while continuing their studies in the next academic year if the number of failed courses does not exceed three. A request to repeat a course must be submitted via the USOSweb system within 14 days of the end of the exam period or extended exam period. Repeating a course requires the payment of a fee.

This issue is handled on a case-by-case basis by the individual units of the university. 

Below you will find step-by-step instructions depending on your faculty or college:

• Contact the Student Services Office (BOS) or your Faculty Office (BOW): this applies to students at the Ogrody Campus, Collegium Mathematicum, Collegium Historicum, Collegium Rubrum (an application must be submitted), and Collegium Adalbertinum.
• Contact the USOS Coordinator: if you are studying at Collegium Physicum, Collegium Heliodori Święcicki, Collegium Chemicum, Collegium Politicum, or Collegium Maius, you should direct your request directly to the USOS coordinator or their support staff.
• Submit an official application via USOSweb: at the Faculty of Pedagogy and Arts, you must submit your application to the Vice Dean for Student Affairs and Education via the USOSweb system.
• Send an email from your student email account: at the Faculty of Educational Studies, you must send an email from your official student account to BOS.
• Submit an application to the coordinator: at the Collegium Geographicum, you must submit an application for registration in specific courses to the USOS system coordinator working at the BOS.
• Visit the office in person: at the Collegium Biologicum, students should come to BOS, where staff will register them for courses.

Important notes:

• At Collegium Novum, registration is handled by coordinators in individual departments, so BOS staff may not always be aware of current enrollment status.
• At the centers in Piła and Gniezno, this issue does not arise due to the lack of a standard registration process or because students are added to groups by the coordinator.

Remember to always use your student email address (in the @st.amu.edu.pl domain) when contacting the office.

The general rule at our University is clear: you must complete your course registrations by the end of the teaching period for the given semester. This means that you must finalize your course registrations before the exam period begins.

Detailed rules and exceptions:

In accordance with the current Academic Regulations of Adam Mickiewicz University and the guidelines of the Student Services Offices, the following rules apply:

• Course Limit: The Dean may permit a student to retake courses while continuing their studies in a higher year for up to three courses.
• Formal requirement: To obtain such permission, you must submit an appropriate application to repeat failed courses while continuing studies in a higher year via the USOSweb system.
• Application deadline: The application must be submitted no later than 2 weeks after the end of the academic year or the extended exam session.
• Faculty restrictions: Please note that the program councils of individual majors may specify a list of courses that cannot be repeated under this procedure (so-called mandatory courses). However, such restrictions may not cover more than half of all courses in the study program.
• Financial matters: Retaking courses requires the payment of a fee, the amount of which is determined by separate regulations issued by the Rector.
• One-time rule: Courses that have already been repeated once may not be repeated a second time.

Important note: Please do not confuse a request to repeat a course with a request to transfer course credit to another semester.

To obtain this approval, you must first submit the appropriate application via the USOSweb system. Keep the following key rules in mind:

• Deadline: The application must be submitted within 2 weeks of the end of the exam session or extended session.
• Formal requirements: The Dean may grant permission if the number of your failed courses does not exceed 3.
• Entries in the system: Before submitting your application, make sure that all failing grades for the courses you wish to retake are already listed in USOSweb.
• Fees: Please note that repeating courses is a paid service. The fee amount depends on the rates specified in the Rector’s Order in effect for the given academic year.
• Application verification: Pay close attention to the type of application you select—repeating a course is a different procedure than transferring course credit to the next semester. Confusing these documents may prolong the processing time.

Good to know:

According to the AMU Study Regulations (§ 35, section 2), courses that have already been repeated once cannot be repeated a second time. In addition, some program councils may specify a list of courses (no more than half of the program) that cannot be repeated while continuing studies in a higher year.

Legal basis: AMU Study Regulations (§ 34, § 35, § 36).

Yes, there is a fee for repeating courses at our University. The amount of these fees and the rules for paying them are strictly defined in the Rector’s regulation on fees for educational services, which is in effect for the specific academic year.

It is worth keeping in mind a few technical aspects related to this procedure:

• Fee Policy: A fee is charged for each course you must repeat due to unsatisfactory academic performance.
• Application in the system: To retake a course, you must submit the appropriate application in the USOSweb system.
• Deadlines: The application to repeat a course must be submitted within 2 weeks of the end of the exam period or extended exam period.
• Course limit: The Dean may grant permission to continue studies in a higher year while repeating a maximum of three courses.

Important note: Repeated courses must be completed in full during the upcoming academic year. A course that has already been repeated once cannot be repeated a second time.

Additional information: At BOS Collegium Geographicum, registration for a course being repeated by a student takes place only after the student has actually paid the applicable fee.

The rules regarding deadlines for submitting requests to retake courses (classes) are as follows:

• General deadline: The application must be submitted within 2 weeks of the end of the exam session or the end of the extended exam session.
• In accordance with the AMU Study Regulations: A student should submit the application no later than 14 days after the end of the academic year or the extended exam session (§ 35(1) of the Regulations).
• Important Faculty Exceptions: While this rule applies uniformly across most offices, certain units have different regulations:
  • Collegium Geographicum: The application must be submitted within 2 weeks of the end of the exam session or by the end of the extended exam session.

  • It is worth noting that at Collegium Geographicum, after the extended exam period ends, there are no additional two weeks allowed for submitting documents.

     

Good to know:

• The application to retake failed courses while continuing studies in the next academic year is submitted via the USOSweb system.
• The Dean may authorize the retaking of up to three courses while continuing studies in the next academic year.
• Retaking courses entails the obligation to pay a fee in accordance with the current Rector’s regulation.
• Remember not to confuse the application to retake courses with the application to transfer course credit to another semester.

For a specific part-time degree program, the bank account number remains the same. Students use the same individual account number for the entire duration of that stage of their education.

However, it is important to note a few significant exceptions:

• Change of major: Enrolling in a different major results in the assignment of a new bank account number.
• Change of degree level: At most faculties (e.g., Collegium Maius or the Faculty of Educational Studies), the account number changes when you begin a new degree level—this means that after completing your bachelor’s degree and starting your master’s program, you will receive a new account number.
• Change of study mode or specialization: In some cases (e.g., at the Faculty of Educational Studies), changing your study mode or specialization may also result in a change to your payment account.

• Accounting accounts: Each program/level code may be assigned a separate accounting account.

   

Where can I find my account number?

You should always verify your current account number and outstanding balance in the USOSweb system. This information can be found under the “For Students” → “Payments” tab or in the section regarding bank details. In accordance with the AMU Study Regulations, students are required to pay all fees on time.

In accordance with the AMU Study Regulations and the practices of the Student Services Offices (BOS), the rules for granting long-term leave are as follows:

• Decision and Justification: In particularly justified cases, the Dean grants permission for a leave of absence. It is worth noting that, for example, at Collegium Politicum, the decision is made by the Vice Dean for Student Affairs.
• Duration: A long-term leave of absence may be granted for a period not exceeding 12 months.
• Limit: A student may take such a leave of absence no more than twice during their studies at a given level.
• Consequences: Granting a leave of absence results in an extension of the deadline for completing studies.
• Class attendance: In justified cases, the Dean may allow a student on leave to attend selected classes and take quizzes and exams.
• No Retroactive Effect: The most important formal rule is that a leave of absence is not granted retroactively.

In accordance with the AMU Academic Regulations and the practices of the Student Services Offices, this leave is intended for pregnant students and students who are parents.

Below are the detailed rules and deadlines for applying for this type of leave of absence:

• Duration of the leave:
  • Pregnant student: The leave is granted until the date of the child’s birth.
  • Student who is a parent: The student receives the dean’s approval for a leave of absence lasting up to one year. The application for this leave must be submitted within one year of the child’s birth.
• Extension of leave: If the end of the leave falls during the semester, it may be extended until the end of that semester.

• Important restriction: Leave cannot be granted retroactively, which means that the necessary formalities must be completed well in advance.

   

Linguistic note: Pay attention to terminological precision—this leave stems directly from parental rights and differs from long-term leave (§ 42) or short-term leave (§ 45), which require a “particularly justified case.”

In accordance with the AMU Study Regulations (§ 47(1)(1)), it is possible to change your specialization within a given field of study. To apply for such a change, you must meet the following criteria:

• Completion of the first year of study: You may submit an application to change your major only after successfully completing the first year of your first- or second-cycle studies (this also applies to single-cycle master’s programs).
• Dean’s Decision: Final approval for the change of specialization is granted by the Dean of your faculty. The decision is discretionary and depends, among other things, on the availability of spots in the chosen specialization and the possibility of making up any differences in the curriculum.

• How to submit an application: In accordance with the general rules for resolving student matters at AMU, applications regarding individual matters must be submitted electronically via the USOSweb system.

   

Steps for the student:

1. Make sure you have completed all courses required in the first-year curriculum.
2. Log in to the USOSweb system.
3. Go to the For Students -> Applications section and select the appropriate application addressed to the Dean/Associate Dean.
4. Wait for the decision, which will also be delivered to you via the USOS system.

Yes, as a student, you can apply for short-term leave in the following situations:

• Permitted duration: This leave may be granted for a period not exceeding 2 months.
• Reasons for granting: The dean may approve leave in cases related to the course of study (e.g., domestic or international trips organized by the university, student government, or student organizations) and for justified personal or health-related reasons.
• Limit: Short-term leave related to trips organized by the university or student organizations may be taken no more than twice during studies at a given level.
• Impact on the course of study: A granted short-term leave of absence does not extend the deadline for completing the semester or academic year.
• Important rule: Leave is not granted retroactively.

It is possible to change your major, but a basic academic requirement must be met: you must first complete the first year of a bachelor’s or master’s degree program, or a single-cycle master’s program. The decision in this matter is made by the relevant dean.

Key procedural rules:

• Application deadline: You may apply for a change after successfully completing the first year of study.
• Decision-making authority: If you are transferring to a program offered by your home department, the decision is made by your Dean.

• Changing faculties: If you are changing to a program offered by a different faculty, the final decision on admission is made by the Dean of the receiving faculty.

   

Local differences in procedures (Specifics of individual units):

It is worth noting that while the general framework is set by the Academic Regulations, individual offices and departments may have additional procedural requirements:

• Collegium Novum: In addition to the Dean’s decision, the approval of the Vice-Director or Head of the institute is required.
• Collegium Politicum: These matters are handled directly by the Vice Dean for Student Affairs.

• Faculty of Educational Studies: In this office, the procedure always requires obtaining two approvals: from the Dean of the home faculty (the one you are leaving) and from the Dean of the receiving faculty.

   

Language tip: Be sure to clearly justify your request in the application—clear and substantive reasoning is half the battle when communicating with the university administration!

A transfer between full-time and part-time programs is possible after successfully completing the first year of a bachelor’s or master’s degree program, or a single-cycle master’s program. Please keep the following two key rules in mind:

• Academic Performance: Transferring from part-time to full-time studies is only possible for students with very good academic performance.
• Decision-making: The decision in this matter is made by the dean. If the program you wish to transfer to is offered by a different faculty, the final decision is made by the dean of the receiving faculty.

How does this work at the Student Service Offices (BOS)?

Most units apply the above rules uniformly, but in some offices the procedure may follow a specific process:

• Faculty of Educational Studies: The procedure requires approval from two people: the Associate Dean of your current program (where you are currently studying) and the Associate Dean of the receiving program (to which you wish to transfer).

   

Practical tip: You should submit your transfer application to the dean of the relevant faculty after successfully completing your first year of study. It is a good idea to check with your BOS beforehand to see if the faculty has established any additional internal criteria regarding the required grade point average.

The decision to resume studies is made by the Dean upon the student’s written request. In accordance with the AMU Study Regulations and the procedures of the Student Services Offices (BOS), resuming studies under this procedure is possible if all of the following conditions are met:

• Passing all courses – you must have passed all courses included in your study program.
• Submission of the thesis in the APD system – the thesis must be correctly entered into the Thesis Archive.
• Positive reviews – the thesis must be positively evaluated by the advisor and the reviewer.

  • Note: If one of the reviews is negative, the Dean may decide to admit you to the exam after consulting the second reviewer.

     

Important local notes (differences between departments):

Despite the general rules, some departments have additional requirements or clarifications:

• Collegium Heliodori Święcicki: Re-enrollment may occur after failing the thesis seminar, and this option may be used only once.
• Collegium Historicum: This procedure applies when the only failed component of the program was the thesis seminar.
• Collegium Maius: Reinstatement must comply with § 63 of the Study Regulations, which specifies the conditions for admission to the exam in detail.

Applications for reinstatement must be submitted during the period in which you still have access to your student account.

Yes, that is possible. According to the AMU Study Regulations, the thesis defense must take place no later than three months after the thesis is submitted. The dean sets the date of the defense either on his or her own initiative or at the request of the thesis advisor.

However, if it becomes necessary to postpone this date:

• At the student’s request, the Dean may set a date for the thesis defense that exceeds the standard 3-month period.
• In the event of an unexcused failure to take the exam on the scheduled date, the Dean sets a second, final date.
• The retake exam may take place no earlier than 1 month and no later than 3 months after the date of the first exam.

Various (unique) answers:

• Collegium Politicum: The advisor reports changes in the composition of the committee.

   

Linguistic tip: Remember to submit any requests to change the date in a formal letter (application) to the Dean. It is also advisable to consult such a decision with your advisor, as they are often the ones who initiate the appointment of the committee and the reviewer.

Students of first- or second-cycle studies, long-cycle master's studies, and participants of doctoral studies may apply for mobility (both long-term and short-term) for studies or internships. The basic condition is that at the time of applying, the candidate is a student of at least the first year of first-cycle studies and knows a foreign language at the level required by the foreign university. Graduates can also apply for an internship if they completed the recruitment process during their last year of studies
 

Under the Erasmus+ program, each student has a total of 12 months of study abroad opportunities (including those with so-called “zero funding”) available at each level of study. For single-cycle master’s programs, this allowance is 24 months. A graduate’s internship period is deducted from the time allotted for the completed degree level, and such a mobility period must end no later than 12 months after graduation. Mobility periods are divided into long-term (2 to 12 months) and short-term (5 to 30 days).

In the USOSweb module for students, all features related to exchange programs can be found in the dedicated “Student Exchange” tab.

No, during an Erasmus+ scholarship-funded study or internship abroad, you cannot take a leave of absence or any other break from your studies.

The period of study at a partner university is considered an integral part of your studies at UAM. Before your departure, the Faculty Erasmus+ Coordinator will work with you to prepare a so-called Equivalency Chart, which will specify the courses taken abroad that are equivalent to courses at UAM, as well as identify any curriculum differences that need to be made up. Upon your return, your study abroad period will be credited based on a certificate from the foreign university (known as a “Transcript of Records”), which includes the ECTS credits earned and grades received; this is also permitted under the university’s regulations regarding the crediting of courses from other institutions.

During the application process , priority is given to students who have not previously participated in scholarship-funded study abroad programs under the LLP-Erasmus and Erasmus+ programs.

At the department level, admissions are handled by the Departmental Admissions Committee, appointed by the Dean. The committee compiles a list of qualified applicants and a so-called reserve list. If anyone on the main list decides not to go, candidates from the reserve list are selected to fill the vacancies first.

Yes. Students are strictly required to complete all the necessary paperwork to ensure they can receive medical care covered by insurance in the host country.

This is possible; however, if you decide to stay for another semester, you must obtain permission from your home department at UAM and approval from the host institution. From an organizational standpoint, however, you must keep in mind that, by default, an additional semester is treated as a period with so-called “zero funding.”

The period of physical mobility may be interrupted, but the duration of such an interruption does not count toward the required duration of the stay. Student internships are an exception—days off from work at the host company or organization are not considered an interruption and count toward the minimum duration of the internship.

Immediately after completing their exchange program, each student is required to fill out an individual online report ( the so-called EU Survey).

For matters not directly related to admissions, complaints and requests may be submitted to the Erasmus+ Institutional Coordinator. Such documents must be in writing, include a justification, and—importantly—be endorsed by the Faculty Coordinator. The university reviews such submissions within 14 calendar days of receipt.

The amount of the scholarship (individual support) depends on the country you are going to:

• Group 1 (including France, Germany, Italy, Austria, Spain, Portugal, and the Nordic countries): You will receive 670 euros per month for your studies or 820 euros per month for an internship.
• Group 2 (including Poland, Bulgaria, Croatia, Lithuania, Hungary, and Turkey): You will receive 600 euros per month for your studies or 750 euros per month for an internship. In addition, funding is provided for up to two days of travel (before and after the mobility period).

Funding for short-term stays (lasting from 5 to 30 days) for studies and internships is based on a daily rate of 79 EUR through the 14th day of the stay.

Although the program rules also provide for a rate of 56 EUR per day from the 15th to the 30th day, Adam Mickiewicz University has implemented an internal restriction. To avoid significant disparities compared to long-term stays, the university provides funding for a maximum of the first 14 days of the trip. For longer stays, each subsequent day (up to a maximum of the 30th day) is treated as a period with so-called “zero funding.”

In addition to the basic living allowance, participants are also eligible for additional funds:

• Lump-sum travel allowance: Each participant receives a travel allowance, the amount of which (ranging from 28 EUR to 1,735 EUR) depends on the distance between the university and the destination. The lump-sum amount increases if you choose low-emission modes of transportation eligible for the “Green Travel” allowance.
• Supplement for participants with fewer opportunities: Students eligible for this supplement (e.g., those with a disability certification, receiving a social scholarship, or with children under 8 years of age) receive an additional, one-time payment of 100 EUR (if the trip lasts 5 to 14 days) or 150 EUR (if the trip lasts 15 to 30 days). Please note that this specific supplement applies only to short-term study abroad programs—it does not apply to short-term internships.

UAM first pays participants 90% of the total amount specified in the agreement. The remaining portion is paid after the mobility period ends, once the student submits the mandatory individual online report (EU Survey), which also serves as a request for the final payment.

This is additional funding, provided in the form of a higher flat-rate travel allowance (e.g., from 56 to 1,735 EUR, depending on the distance) for students who choose to travel using low-emission modes of transportation. These include trains, buses, bicycles, or carpooling with others for most of the journey. To qualify, students must submit an appropriate declaration and retain proof of travel.

To receive increased funding under the “Green Travel” program, you do not need to submit a separate, complicated application; instead, you must complete certain formalities confirming your mode of travel.

In accordance with the university’s financial regulations, to qualify for this allowance, you must meet the following conditions:

• Submission of a declaration: The main document confirming your eligibility for the higher lump-sum allowance is the signing and submission of the “Participant’s Declaration on the Use of Low-Emission Means of Transportation.”
• Appropriate mode of transportation: You are eligible for the increased subsidy if the majority of your round-trip journeys (in terms of distance traveled) are made using eco-friendly modes of transportation, which include buses, trains, bicycles, or carpooling.
• Retaining tickets: You are strictly required to keep proof of travel (e.g., tickets) for 5 years after the end of your mobility period. During this time, the university may request that you present them for verification.

Yes, there are several options for support. Individuals with a disability certification are guaranteed a general monthly stipend supplement of 250 EUR for long-term stays (the so-called “disadvantaged” group).

However, if a person’s health condition results in specific expenses exceeding this amount (so-called “inclusion support”), they may apply to the National Agency for reimbursement of the actual, additional costs. This includes, among other things:

• special transportation,
• travel and living expenses for an accompanying person (or remuneration for a local caregiver),
• specialized teaching materials and medical care/rehabilitation. Such a request must be submitted immediately after qualification, but no later than 5 weeks before the planned departure, along with a detailed estimate and justification of the expenses. Invoices and proof of payment will be required during the reimbursement process.

In addition to students with disabilities, a fixed supplement to the scholarship in the amount of 250 EUR per month (for long-term stays) is also available to:

• students who received a social scholarship in the semester preceding their stay,
• individuals (students, graduates, or doctoral candidates) with a child under 8 years of age,
• individuals with refugee status or the right to asylum.

Students may apply for: a need-based scholarship, a scholarship for students with disabilities, a financial aid grant, the rector’s scholarship, and housing for themselves or their families in the student dormitory.

All applications for benefits (scholarships, financial aid) and the Income Statement must be submitted exclusively in electronic form via the USOSweb system. The university does not accept printed forms. All certificates and documents required to complete the electronic application must be uploaded to the system as PDF files (scans). If the documents are issued in languages other than Polish or English, it is necessary to attach translations certified by a sworn translator.

Once submitted and approved, forms cannot be edited on your own. You must contact the Student Services Office (BOS) responsible for your program of study to request that the document be returned to you for correction. You can do this by calling or sending a message via the university email system at @st.amu.edu.pl. After correcting the information, repeat the application process.

Students are eligible for benefits during first- and second-cycle studies, as well as in uniform master’s programs, for a total period not exceeding 12 semesters started. This limit is divided among the different degree levels: for first-cycle studies, eligibility is limited to a maximum of 9 semesters, and for second-cycle studies, up to 7 semesters. The periods of all studies undertaken are added together, even if you did not ultimately complete them. The benefit itself is granted for a given academic year and is typically paid for a maximum of 9 months per year (from October to June).

For applications for a need-based scholarship for the 2026/2027 academic year, you must provide documentation of income earned during the 2025 calendar year. For applications for a spot in a student dormitory, income from the previous year must be documented (in this case, for the year 2024). You must submit the so-called e-certificate for scholarship purposes (ZAS-DFU) from the e-Tax Office system. If there has been a loss or gain of income in the family since the base year (e.g., job loss), this can be additionally documented, which will affect the calculations.

The income threshold is based on the minimum wage in effect on January 1 prior to the start of the academic year and may not exceed 45% of that wage. For example, in the 2025/2026 academic year, the scholarship was available to students whose documented net income per family member did not exceed 1,908. 90 PLN. If a student is in a difficult financial situation and also lives in a dormitory or other housing facility (which makes commuting difficult), the social scholarship may be increased to cover housing costs.

If the reported monthly net income per family member does not exceed 823 PLN (a criterion set forth in the Social Assistance Act), you are absolutely required to attach a certificate issued by the social assistance center (OPS). This certificate must confirm that you or your family received benefits during the year in which the application was submitted. Failure to provide such a certificate will result in the denial of the scholarship, unless you credibly document your own sources of income for your family in the application.

You submit the appropriate application in the USOSweb system, attaching as a PDF file a scan of a valid certificate of disability, inability to work, or inability to live independently issued by Polish authorities (e.g., the ZUS assessment panel or the County Disability Assessment Team). Medical certificates, treatment records, or certificates from other countries do not qualify you for the scholarship. The scholarship (which amounted to 700 PLN in 2025/2026) is paid for as long as your certification remains valid.

You can apply for financial assistance if you find yourself temporarily in a difficult life situation. This includes, for example, unforeseen events such as a fire or flood, a serious illness in the family, the birth of a child, or the death of a close family member. You must provide documentation to support your application by attaching (as PDF files in USOSweb) proof of expenses incurred (invoices, personalized receipts) that are negatively affecting your current financial situation. The financial aid is a non-repayable, one-time benefit and may be received no more than twice per academic year.

Those fully eligible for a social scholarship include, among others, citizens of European Union member states, foreigners with refugee status, holders of the Polish Card, long-term residents, as well as individuals with a certificate confirming proficiency in Polish at the C1 level. In addition, all foreign nationals may apply for: the rector’s scholarship, scholarships for people with disabilities, and financial aid.

No. According to the law , you may only receive benefits for one field of study, which you must specify. In the USOSweb system, you submit only one application specifying the specific field of study for which you wish to receive, for example, a need-based scholarship, regardless of how many departments you are currently enrolled in.